Job Title:

Executive Assistant

Reports to:

Operations & Management Administration Manager

Overview:

·         Manage the office of CEO & Head of Korea and provide confidential and comprehensive secretarial support.

·         As a member of Operations and Management Administration team, support the management of office process and be responsible for the coordination of Office Management and Events coordination.

Key Relationships (Internal & External):

·         CEO & Functional Heads (Internal)

·         Directors, Secretaries & Colleagues (International)

·       Korea & Regional Office (Hong Kong) &  Regional Support Team

·         External – Appropriate contacts at client companies

Duties and Responsibilities:

SECRETARIAL WORK

·         Support the CEO & Head of Korea

·         Acting as administrative point of contact between the executives and internal/external clients

·         Monitor incoming calls / mails, responding as appropriate or passing to the Executives

·         Sources internal and external documents for research purposes and ascertain the methods and techniques required to undertake related projects.

·         Maintain confidential records and filing of reports, correspondence and related material for ease or retrieval.

·         General administrative works (coordinate business trips for the executive, Draw up itineraries), Support business meeting arrangements for the executive visitors, prepare or review the briefs)

·         Diary Management

·    Contact Manager Database (CRM) – Input/update, maintain marketing database and streamline accordingly

·    Support various projects/duties requested by the executive