[외국계 재보험사] 대표이사 비서 채용

	2023-10-31

Overview:

·         Manage the office of CEO & Head of Korea and provide confidential and comprehensive secretarial support.

·         As a member of Operations and Management Administration team, support the management of office process and be responsible for the coordination of Office Management and Events coordination.

Key Relationships (Internal & External):

·         CEO & Functional Heads (Internal)

·         Directors, Secretaries & Colleagues (International)

·         Korea &  Regional Office (Hong Kong) & Regional Support Team

External – Appropriate contacts at client companies

Duties and Responsibilities:

SECRETARIAL WORK

·         Support the CEO & Head of Korea

·         Acting as administrative point of contact between the executives and internal/external clients

·         Monitor incoming calls / mails, responding as appropriate or passing to the Executives

·         Sources internal and external documents for research purposes and ascertain the methods and techniques required to undertake related projects.

·         Maintain confidential records and filing of reports, correspondence and related material for ease or retrieval.

·         General administrative works (coordinate business trips for the executive, Draw up itineraries), Support business meeting arrangements for the executive visitors, prepare or review the briefs)

·         Diary Management

·    Contact Manager Database (CRM) – Input/update, maintain marketing database and streamline accordingly

    Support various projects/duties requested by the executive

OTHERS

·         As a member of Operations and Managemnet Administration team, responsible for the smooth running of the operation by ensuring that the office maintains office efficiency.

·         Backup work for receptionist

·         Problem solving as required.

·         Contributes to overall team effort.

·         Keep management informed by summarizing information.

·         Other ad-hoc projects upon request.

REQUIREMENTS:

·         Over 5 years of secretarial experience in a corporate environment

·         Advanced Word, PowerPoint, Excel and Outlook experience

PERSONAL QUALITIES:

·          Strong customer service focus;

·          Strongly performance oriented with a proactive orientation;

·          Corporately presented (attire);

·          Organisational skills;

·          Experience of working under pressure;

·          Experience in articulating your case/view to clients; management and staff;

·          Highly motivated and able to be an effective member of a team;

·          An effective communicator, including the oral and written perspective;

·          Willingness to act as a professional ambassador

·          Proven ability to build relationships and relate to people at all levels;

·          Technically competent;

·          Ability to attend work regularly and punctually.