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2023-10-31 ![]() |
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Overview:
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Manage the office of CEO & Head of Korea and provide confidential and
comprehensive secretarial support.
¡¤
As a member of Operations and Management Administration team, support the
management of office process and be responsible for the coordination of Office
Management and Events coordination.
Key Relationships (Internal &
External):
¡¤
CEO & Functional Heads
(Internal)
¡¤ Directors,
Secretaries & Colleagues (International)
¡¤ Korea & Regional Office (Hong Kong) & Regional Support Team
External – Appropriate contacts at client companies
Duties and Responsibilities:
SECRETARIAL
WORK
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Support the CEO & Head
of Korea
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Acting as administrative point of contact between the executives and
internal/external clients
¡¤
Monitor incoming calls
/ mails, responding as appropriate or passing to the Executives
¡¤
Sources internal and
external documents for research purposes and ascertain the methods and
techniques required to undertake related projects.
¡¤
Maintain confidential
records and filing of reports, correspondence and related material for ease or
retrieval.
¡¤
General administrative works (coordinate business trips for the
executive, Draw up itineraries), Support business meeting arrangements for the
executive visitors, prepare or review the briefs)
¡¤
Diary Management
¡¤
Contact Manager Database (CRM) – Input/update, maintain marketing
database and streamline accordingly
Support various projects/duties requested by the executive
¡¤
As a member of Operations and Managemnet Administration
team, responsible for the smooth running of the operation by ensuring that the
office maintains office efficiency. ¡¤
Backup work for receptionist ¡¤
Problem solving as
required. ¡¤
Contributes to
overall team effort. ¡¤
Keep management
informed by summarizing information. ¡¤
Other ad-hoc projects upon request.
REQUIREMENTS:
OTHERS
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Over 5 years of secretarial experience in a
corporate environment
¡¤
Advanced Word, PowerPoint, Excel and Outlook experience
PERSONAL QUALITIES:
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Strong customer service focus;
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Strongly performance oriented with a
proactive orientation;
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Corporately presented (attire);
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Organisational skills;
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Experience of working under pressure;
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Experience in articulating your case/view
to clients; management and staff;
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Highly motivated and able to be an
effective member of a team;
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An effective communicator, including the
oral and written perspective;
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Willingness to act as a professional
ambassador
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Proven ability to build relationships and
relate to people at all levels;
¡¤
Technically competent;
¡¤
Ability to attend work regularly and
punctually.
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°ü¸®ÀÚ ´ëÇ¥ÀÌ»ç 01066970721 bigstom@leenpartner.com |
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